Subject 125-2-1 PERSONNEL
Efficient and effective direction and management of assigned human resources shall be the direct responsibility of Wardens/Superintendents and supervisory personnel at each level. Achievement of assigned objectives within the framework of the law and pertinent directives shall be the criteria by which accomplishment is evaluated.
|(a)||Each Manager, Warden/Superintendent or supervisor, at whatever level, shall account for the achievement of all assigned functions at his (her) and related subordinate levels. Certain authority may be delegated, however, assigned responsibility is not delegated.|
|(b)||Personal honesty and integrity shall be required of all employees.|
|(c)||Assigned duties and/or functions shall be performed promptly and in accordance with methods and limitations prescribed in the law and current directives consistent with allocated resources.|
|(d)||All personnel shall be required to adhere to applicable rules, regulations, policies, procedures and directives published by the Department of Corrections and local implementing procedures promulgated in consonance therewith.|
|(e)||No employee shall be permitted to enter on or remain on duty if under the influence of alcohol, drugs, or any other judgment distorting element.|
|(f)||Any employee who is contacted with an attempt to exert influence concerning a transfer of an inmate from one correctional institution to another, or the status and assignment of an inmate within a correctional institution must document and report such a contact immediately. Documentation must include the name and address of the person contacting the employee, and the reason for the contact. Contacts which deal with the transfer of an inmate from one institution to another are referred to Offender Administration. Contacts which deal with the status or assignment of an inmate within an institution are referred to the Warden in the respective institution.|
|(g)||The Commissioner is empowered to authorize the development and admInIstration of a drug screening program to test, for the purpose of detecting illegal drugs, any applicant for employment with the Georgia Department of Corrections; and to randomly or otherwise test current employees.|
Except for those positions exempted in accordance with law, applicants for employment with the Department of Corrections shall be required to meet the current criteria for the particular position as established under the provisions of the State Personnel Administration.
|(a)||No applicant who has been convicted by any state or by federal government, of any crime, the punishment for which could have been imprisonment in a federal or state prison or institution or who has been convicted of sufficient misdemeanors to establish a pattern of disregard for the law is eligible for employment in a position that would required police powers; provided this subparagraph (a) shall not apply to violation of traffic laws and cases involving the operation of motor vehicles when the applicant has received a pardon.|
|(b)||Applicants previously convicted of a misdemeanor who are former inmates, parolees, former parolees, probationers or former probationers being considered for employment by an institution under the jurisdiction of the State Board of Corrections must first be individually approved by the Commissioner of the Department of Corrections.|
|(c)||Applicants previously convicted of a felony being considered for employment by the Department of Corrections under the jurisdiction of the State Board of Corrections must first be individually approved by the Commissioner of the Department of Corrections and then submitted to the State Board of Corrections for their review and approval.|
|(d)|| All state employees
and all County Wardens, Deputy Wardens and Superintendents shall be subject to
a security investigation which will, as a minimum, include a fingerprint check
with state and federal agencies and verification of personal data and claimed
education and employment experience. Falsification or withholding of pertinent
data shall be considered cause for denial of employment or dismissal and may
result in prosecution.
|(e)|| All County Wardens/Superintendents and
Business/Records Managers must have diplomas attesting to their having been
graduated from a recognized high school or possess a General Education
Development (GED) certificate testifying to their having achieved high school
|(f)||Appointments to the positions of Warden/Superintendents and Deputy Wardens/Superintendents of State Prisons/Centers shall require the approval of the Commissioner of the Department of Corrections.|
|(g)|| The Warden/Superintendent and Deputy
Warden of a County Institution shall be appointed by the County governing
authority, subject to the approval of the State Board of Corrections and shall
serve at the pleasure of the County governing authority, and the State Board of
Corrections. The administration of county correctional institutions shall, at a
minimum, include a Warden, Deputy Warden, and Business Manager. The following
criteria for appointment shall apply:
|(h)||Employees at State Prison/Center shall meet all State Personnel Administration requirements relative to the particular job to which appointed. Except for County Wardens/Superintendents as covered above, state employment criteria, although not mandatory, should be used as a guide in the hiring of County Correctional Institution employees.|
|(i)||Each candidate for employment shall be required to undergo a medical (complete physical) examination and meet those minimum physical standards which are consistent with the requirements of the position sought.|
|(j)||Candidates shall be selected and offered employment solely on the basis of their individual merit and capacity to perform the designated job in accordance with all state and federal laws concerning discrimination with regard to race, color, religion, national origin, sex, handicap or age, except where such affects their ability to perform assigned duties.|
All Wardens of county correctional institutions will be bonded in the amount of $75,000.00, all deputy wardens in the amount of $50,000.00, and all persons acting as business managers in amount of $25,000.00.
Each state employee of the Department of Corrections shall be issued and required to carry on his (her) person an identification card authorized by the Commissioner of Department of Corrections.
Correctional officers and designated security personnel shall be provided uniforms and insignia as prescribed by the State Board of Corrections. Uniforms and accouterments shall be worn when and as prescribed in current Department of Corrections directives. Uniforms for officers in County correctional institutions will be those authorized by the local governing authority. All uniforms and accouterments shall be surrendered by department state employees.
|(1)|| Employees of
the Department of Corrections shall be required to participate in applicable
training programs designed to foster and improve individual competence,
increase operational effectiveness, and achieve established correction goals.
|(2)|| All employees of the Department of
Corrections and employees of County Correctional Institutions who are
authorized to exercise power of arrest shall successfully complete the program
of required training mandated by the Georgia Peace Officer Standards and
Training Council and any required annual in-service training. Any employee
authorized to carry firearms shall re-qualify biennially with all types of
firearms authorized and assigned. Only those employees who are authorized to
carry a weapon will be required to complete such biennial re-qualification.
Employees who may be required to use other control items such as tear gas, riot
batons, and other control weapons, shall be appropriately familiarized with
Managers shall identify to each employee or each category of employees the minimum acceptable standards of all such employees. Each employee shall be required to meet or exceed these standards. In addition to job performance, the following common standards shall be included for all personnel:
|(a)||Conduct and comportment shall be consistent at all times with that expected of law enforcement personnel.|
|(b)||Custody of inmates and security of the institution shall be the principal responsibilities of all institutional personnel.|
|(c)||All employees are specifically prohibited from giving, receiving, selling, buying, trading, bartering, or exchanging anything of value with any inmate. Any purchase of a bona fide inmate product, such as a hobby craft item, by an employee shall be consummated through the institutional Business Office. Supervisory personnel at all levels bear the responsibility for assuring compliance.|
|(d)||Employees shall not, without the express written approval of the appropriate Division Director, maintain personal association with, engage in personal business or trade with, or engage in non job-related correspondence with, or correspond in behalf of or for, known inmates, active probationers, or parolees. A copy of the approved application shall be forwarded to the Department Personnel Officer and approval shall be made a part of the employee personnel file. Relatives of inmates shall follow this same procedure.|
|(e)||It shall be unlawful for any person to obtain or procure for or give to an inmate a gun, pistol, or any other weapon, or intoxicating liquor or amphetamines, or biphetamines, or any other hallucinogenic drugs, or other drugs, regardless of the amount, or any other article or item, without the knowledge and consent of the Warden or his Deputy Warden in charge. Any person who knowingly violates the provisions of this Section shall be guilty of a felony and upon conviction thereof, shall be imprisoned for not less than one, not more then five (5) years.|
|(f)||An employee must obtain written approval from the Commissioners, or his duly designated agent, before soliciting for or accepting contributions of equipment or of funds to be used in the enforcement of the laws or regulations of the State or any political subdivisions thereof.|
|(1)||Performance evaluations of all employees shall be prepared and submitted in accordance with Georgia Merit System requirements and established departmental policy and procedures.|
|(2)||The Commissioner of Corrections shall have the authority to establish an employee awards program designed to recognize and reward commendable service rendered by employees who are under the jurisdiction of the Department of Corrections.|
|(3)||All personnel shall be required to maintain the essential physical, mental and other capabilities to perform assigned functions satisfactorily. Any employee who does not maintain such capabilities shall be separated from active service. The Commissioner may require a determination of physical and/or mental competence to be made by examination and he may use departmental medical and/or other appropriate resources as available for this purpose.|
|(4)||Except for County Wardens/Superintendents state employment criteria, although not mandatory, should be used as a guide in the retirement and separation of County Correctional Institution employees.|
|(5)||The Department of Corrections shall establish and operate a formal grievance procedure through which all affected personnel may air their grievances with the assurance that such complaints will be brought to the attention of departmental officials for resolution.|
|(1)||The Commissioner may confer all powers of a police officer of this State, including, but not limited to, the power to make summary arrests for violations of any of the criminal laws in this State and the power to carry weapons, upon persons in his employment and wardens of county correctional institutions as he deems necessary, provided that individuals so designated meet the requirements specified by all applicable laws.|
|(2)|| Arrests may be made
incident to Departmental duties and under the following circumstances:
|(3)||Correctional Officers (Correctional Officers through Chief of Security, Transfer Officers, and Canine Handlers) are not authorized by Department regulations to carry weapons off-duty unless specifically and individually authorized in writing by their Warden/ Superintendent according to established procedure.|
|(4)||The Department of Corrections is authorized to assist local and state law enforcement officers in the apprehension of persons convicted of or suspected of committing a crime by making canine handlers and canines trained in such apprehension available to such law enforcement officers.|
|(5)||All statutes governing the authority, protection, and benefits of law enforcement officers apply to such personnel in this Department.|
|(6)||In the event of the implementation of the Georgia Natural Disaster Operations Plan or the Georgia Nuclear Emergency Operations Plan by the Governor, those personnel having police officer powers are authorized to perform those law and order police functions assigned by these plans and detailed in Department of Corrections Standard Operating Procedures for these plans as now formulated or hereafter amended.|
|(7)||Wardens and Superintendents shall have authority to deputize any person in their employ. Wardens, Superintendents and their Deputies are legally constituted arresting officers, with or without warrants, for the purpose of arresting persons violating O.C.G.A. Code Sections 42-5-14 through 42-5-18.|
|(8)||The Commissioner of the Department of Corrections or his designee may authorize certain persons in his employment to assist law enforcement officers or correctional officers of local governments in preserving order and peace when so requested by such local authorities.|
Personnel in the Department of Corrections who are covered by the Indemnification Act are those (1) whose principal duties relate to the supervision and incarceration of persons accused or convicted of the violation of the criminal laws of Georgia; (2) who serve as firemen; (3) who serve as emergency medical technicians; (4) and/or any probation supervisor who is required to be certified under the Georgia Peace Officer Standards and Training Act.
|(1)||The Department of Corrections will compensate an employee who is assaulted by an inmate or who is involved in the use of force on an inmate and receives damages to an item or items of wearing apparel as a result of the inmate's action. Such compensation shall be for the employee's loss in the amount of either the repair cost or the replacement value or the cost of the item and wearing apparel, whichever is less.|
|(2)||Wearing apparel shall be defined as: clothing, functional watches, eyeglasses, hearing aids, and other prosthetic appliances. Items of jewelry are explicitly excluded.|
In recognition of the security, emergency, and continuous operational needs of the Department, and with particular recognition of the need for a capability of immediate reaction to emergency situations, the Georgia Board of Corrections makes available housing on the premises of various institutions and prisons for certain employees of the Department who are considered essential to the operation of the Department.
|(a)|| Each warden/superintendent shall be
required, as a condition of employment, to reside in housing on the prison
grounds where such housing is available unless granted an exemption by the
assignment of other employees to housing on the premises of various
institutions and prisons shall be made by the warden/superintendent, with the
approval of the Commissioner or the Commissioner's designee, on the basis of
criteria approved by the Commissioner. Such criteria shall give priority to
those employees designated by the warden/superintendent as first necessary, or
desirable occupants capable of responding to emergency situations and then in
accordance with other necessary operational needs of the prison.
|(c)||The Commissioner of the Department of Corrections shall establish rental and utility fees to be charged for employee housing. If the rental and utility fees to be charged for employee housing are set at less than fair market value the Department of Corrections shall make appropriate income tax payroll deductions for employees who reside in such housing.|
Each prison, center, office, or unit operating under the jurisdiction of the Board of Corrections may establish and maintain an employee benefit fund. All employee benefit funds shall be established and maintained in accordance with standard operating procedures to be developed by the Commissioner and subject to annual audits by the Department's Fiscal Audit Section. All expenditures from an employee benefit fund must be used to purchase goods or services for the benefit of the employees of the prison, center, office, or unit that maintains the employee benefit fund from which expenditures are to be made.