Rules and Regulations of the State of Georgia
 

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  • 1. In the address bar, type about:config and press Enter.
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1. a) opera10 a 1. b) opera10 b




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If you are an entitled government entity pursuant the Georgia Administrative Procedures Act, <a target="_new" href="http://links.casemakerlegal.com/states/GA/books/Code_of_Georgia/browse?ci=25id=gasos&amp;codesec=50-13-7&amp;title=50&amp;#50-13-7(d)">O.C.G.A.§ 50-13-7(d)</a> contact the State of Georgia's Administrative Procedures Division at 678-364-3785 to enable these features for your location.)</p> <p>To access this website, you must agree to the following: </p> <p> These terms of use are a contract between you and/or your employer (if any), and Lawriter, LLC. </p> <p> You agree that you will not copy, print, or download anything from this website for any commercial use. </p> <p> You agree not to use any web crawler, scraper, or other robot or automated program or device to obtain data from the website.</p> <p> You agree that you will not sell, will not license, and will not otherwise make available in exchange for anything of value, anything that you download, print, or copy from this site.</p> <p> You agree that you will not copy, print, or download any portion of the regulations posted on this site exceeding a single chapter of regulations for sale, license, or other transfer to a third party, except that you may quote a reasonable portion of the regulations in the course of rendering professional advice.</p> <p> If you violate this agreement, or if you access or use this website in violation of this agreement, you agree that Lawriter will suffer damages of at least $20,000. </p> <p> THIS WEBSITE AND ITS CONTENT ARE PROVIDED "AS IS." 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If you are an entitled government entity pursuant the Georgia Administrative Procedures Act, <a target="_new" href="http://links.casemakerlegal.com/states/GA/books/Code_of_Georgia/browse?ci=25id=gasos&amp;codesec=50-13-7&amp;title=50&amp;#50-13-7(d)">O.C.G.A.§ 50-13-7(d)</a> contact the State of Georgia's Administrative Procedures Division at 678-364-3785 to enable these features for your location.)</p> <p>To access this website, you must agree to the following: </p> <p> These terms of use are a contract between you and/or your employer (if any), and Lawriter, LLC. </p> <p> You agree not to use any web crawler, scraper, or other robot or automated program or device to obtain data from the website. </p> <p> You agree that you will not sell or license anything that you download, print, or copy from this website.</p> <p> THIS WEBSITE AND ITS CONTENT ARE PROVIDED "AS IS." 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class="breadcrumb"> <li><a href="/GAC" name="GAC" title="GAC">GA R&amp;R</a></li> <li>&raquo; <a href="/GAC/80" title="80">Department 80</a></li> <li>&raquo; <a href="/GAC/80-10" title="80-10">Chapter 80-10</a></li> <li>&raquo; Subject 80-10-1</li> </ul> </div> </div><div id="doc" class="container"> <div id="doc-content" class="content"> <h1><nllsubject>Subject 80-10-1 RECORDS RETENTION</nllsubject></h1> <h2><a href="/GAC/80-10-1-.01" name="80-10-1-.01" title="80-10-1-.01">Rule 80-10-1-.01 Minimum Records Retention Periods</a></h2> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)">(1)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Financial institutions are required to maintain the following records for the minimum period of time set forth below: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(a)">(a)</a></td> <td valign="top" style="text-align:left" class="leftalign"><U>Permanent</U>: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(a)1.">1.</a></td> <td valign="top" style="text-align:left" class="leftalign"> Minute books, including supporting documents utilized during meetings, of the financial institutions' shareholders or members, Board of Directors, and Board Committees.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(a)2.">2.</a></td> <td valign="top" style="text-align:left" class="leftalign"> Capital stock ownership, including the names and addresses of all shareholders and the number, class, and series, if any, of the shares, and transfer records.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(b)">(b)</a></td> <td valign="top" style="text-align:left" class="leftalign"><U>20 years</U>: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(b)1.">1.</a></td> <td valign="top" style="text-align:left" class="leftalign"> Copies of regulatory reports of examination, targeted reviews and responses to such reports of examination or targeted reviews.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(b)2.">2.</a></td> <td valign="top" style="text-align:left" class="leftalign"> Regulatory actions including, but not limited to, consent orders, memoranda of understanding, and Board resolutions.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(c)">(c)</a></td> <td valign="top" style="text-align:left" class="leftalign"><U>5 years</U>: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(c)1.">1.</a></td> <td valign="top" style="text-align:left" class="leftalign"> All general ledger and subledger accounts that comprise the daily income statement and balance sheet.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(c)2.">2.</a></td> <td valign="top" style="text-align:left" class="leftalign"> Internal and external audit reports, including supporting work papers.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(d)">(d)</a></td> <td valign="top" style="text-align:left" class="leftalign"><U>5 years after payout or disposition</U>: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(1)(d)1.">1.</a></td> <td valign="top" style="text-align:left" class="leftalign"> For loans and discounts, all records applicable to full credit documentation including evidence of collateral security and underwriting support of the credit relationship to include modifications, renewals, extensions, and collections.</td> </tr> </table> </td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(2)">(2)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Paragraph (1) establishes the minimum period of time that each financial institution must maintain certain records in order to enable the Department to thoroughly conduct an examination of the institutions. Each financial institution has the discretion to maintain these records for a longer period of time.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.01(3)">(3)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Nothing herein shall be construed as altering or modifying any other record retention requirement established by law, rule, or otherwise including, but not limited to, Rule <a title="80-1-3-.01" href="80-1-3-.01">80-1-3-.01</a> and Rule <a title="80-2-1-.02" href="80-2-1-.02">80-2-1-.02</a>.</td> </tr> </table> <h2><a href="/GAC/80-10-1-.02" name="80-10-1-.02" title="80-10-1-.02">Rule 80-10-1-.02 Format for Retaining Records and EDP Processing</a></h2> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.02(1)">(1)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Consistent with applicable laws, records may be maintained in the following formats: original, microfilm, electronic, photocopy, or by other storage techniques capable of being used to reproduce the data contained in the records into legible form. The retention of records via the resultant medium for the periods of time designated in the applicable regulations shall be considered as complying with the regulations and the law. Notwithstanding this discretion, records must be maintained in a format that makes them readily accessible in a reasonable period of time.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.02(2)">(2)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Electronic Data Processing operations are considered merely as extensions of the bookkeeping mechanics and shall not alter the retention requirements of the regulation. Print-outs of EDP records which provide essentially the same information as the conventional records listed herein may be retained in lieu of the records listed.</td> </tr> </table> <h2><a href="/GAC/80-10-1-.03" name="80-10-1-.03" title="80-10-1-.03">Rule 80-10-1-.03 Applicability of Regulation to National Banks and Others</a></h2> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.03(1)">(1)</a></td> <td valign="top" style="text-align:left" class="leftalign"> To the extent that this regulation does not contravene any law or regulation of the United States regarding retention of records, the provisions contained herein shall apply to all financial institutions doing business in this State.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.03(2)">(2)</a></td> <td valign="top" style="text-align:left" class="leftalign"> The provisions of this regulation shall extend to service corporations performing services pursuant to Regulation 80-1-2 to the extent that they are maintaining records for financial institutions subject to the regulation.</td> </tr> </table> <h2><a href="/GAC/80-10-1-.04" name="80-10-1-.04" title="80-10-1-.04">Rule 80-10-1-.04 Reimbursement for Cost of Production of Records</a></h2> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(1)">(1)</a></td> <td valign="top" style="text-align:left" class="leftalign"> A financial institution shall be reimbursed for costs which are reasonably necessary and which have been directly incurred in searching for, reproducing or transporting books, papers, records or other data of a customer required or requested to be produced pursuant to a lawful subpoena, summons, warrant or court order where the financial institution is not a party to the action or in cases of garnishment or attachment of funds held by the financial institution. Such costs shall be reasonably determined according to time spent, materials provided, and personnel level required, and any pertinent state law.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(2)">(2)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Allowable reimbursements for costs incurred on the request of a state government or state law enforcement agency, other than the Department of Banking and Finance, are as follows: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(2)(a)">(a)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Search and processing costs for time spent in locating, retrieving, reproducing and preparing records shall be reimbursed at actual cost but in no event in excess of $15 per hour per person.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(2)(b)">(b)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Reproduction costs incurred in making copies of documents shall be reimbursed at 25 cents per page. Photographs, films and other material shall be reimbursed at actual costs.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(2)(c)">(c)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Transportation costs which are necessary to transport personnel to locate and retrieve material, or transportation costs necessary to convey the material to the place of examination shall be reimbursed at actual cost.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(3)">(3)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Conditions for Payment: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(3)(a)">(a)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Actual, reasonable cost shall be reimbursed.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(3)(b)">(b)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Costs are reimbursable only if they are directly incurred as a consequence of searching for, reproducing or transporting customer's financial records.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(4)">(4)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Documentation---The financial institution shall provide to the person requesting such records an itemized invoice indicating in specific detail the searching and processing, reproduction, and transportation costs.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(5)">(5)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Advances and Payment of Costs: <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(5)(a)">(a)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Within five business days of service, the financial institution may mail or deliver to the party for whom the documents are to be produced a reasonable written estimate of the costs that will be incurred in making the production; and, after so giving such an estimate, the amount of such estimate shall be paid as an advance to the financial institution before it begins the production.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(5)(b)">(b)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Upon making the production or upon being released from the obligation to do so, the financial institution will submit the invoice required by (4) above and refund any excess received as an advance. The party for whom the documents are to be produced shall, upon the submission of the invoice, pay to the financial institution any amount not covered by an advance.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(5)(c)">(c)</a></td> <td valign="top" style="text-align:left" class="leftalign"> The amount of any advance and the amount invoiced shall be subject to review by a court of competent jurisdiction after giving due notice and hearing to the financial institution.</td> </tr> </table> </td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(6)">(6)</a></td> <td valign="top" style="text-align:left" class="leftalign"> The Department of Banking and Finance may waive or modify the provisions of this Regulation 80-10-1-.04 whenever in its opinion the financial burden on any public agency or official prohibits proper access to records necessary to any criminal investigation or prosecution in this State.</td> </tr> </table> <table border="0" width="100%" cellspacing="4" cellpadding="4"> <tr> <td valign="top" width="1%" style="white-space:nowrap;text-align:left;width:18px;"><a style="white-space:nowrap;" name="80-10-1-.04(7)">(7)</a></td> <td valign="top" style="text-align:left" class="leftalign"> Certain federal laws and regulations may apply to production of documents to a federal government agency.</td> </tr> </table> </div> </div> </HTML> </div> <div id="toc" class="sidebar noprint"> <ul id="toc-children" class="children"><li><a href="/GAC/80-10-1-.01" name="80-10-1-.01" title="80-10-1-.01">Rule 80-10-1-.01 Minimum Records Retention Periods</a></li><li><a href="/GAC/80-10-1-.02" name="80-10-1-.02" title="80-10-1-.02">Rule 80-10-1-.02 Format for Retaining Records and EDP Processing</a></li><li><a href="/GAC/80-10-1-.03" name="80-10-1-.03" title="80-10-1-.03">Rule 80-10-1-.03 Applicability of Regulation to National Banks and Others</a></li><li><a href="/GAC/80-10-1-.04" name="80-10-1-.04" title="80-10-1-.04">Rule 80-10-1-.04 Reimbursement for Cost of Production of Records</a></li></ul> </div> </div> <!--content ends here--> <div id="footer" class="noprint"><span class="footer">Copyright &copy; 2020 Lawriter LLC - All rights reserved.</span>| <a href="mailto:support@casemakerlegal.com?subject=Rules and Regulations of the State of Georgia">Email Us</a> | 844-838-0769 | <a href="http://livechat.casemakerlegal.com/client.php?locale=en" target="_blank" onclick="if(navigator.userAgent.toLowerCase().indexOf('opera') != -1 && window.event.preventDefault)window.event.preventDefault();this.newWindow = window.open('http://livechat.casemakerlegal.com/client.php?locale=en&url='+escape(document.location.href)+'&referrer='+escape(document.referrer), 'webim','toolbar=0,scrollbars=0,location=0,status=1,menubar=0,width=640,height=480,resizable=1');this.newWindow.focus();this.newWindow.opener=window;return false;">Live Chat</a> </div> </div> </body> </html>