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Chapter 681-10 RECORDS

Rule 681-10-.01 Records to be Kept

Every licensee shall maintain in the salesroom or sales office of the established place of business for three (3) years (or for a longer period of time if required by other statute, law, or regulation), and have available at all times for inspection, the following records:

(a) all records associated with odometers as required by O.C.G.A. Section 10-1-393(b)(15); in 15 U.S.C. Sections 1981 through 1991; and 49 C.F.R. Part 580. (These records are required by law and regulations to be maintained for five years.)
(b) all bills of sale, contracts, financing contracts and other evidence of sales or financing transactions with consumers.
(c) records of all purchases or sales of used motor vehicles, including a description of vehicle, bills of sale, vehicle identification numbers, date of purchase, the name and address of the party from whom the purchase was made or to whom the sale was made, that person's driver's license number or social security number, and copies of all contracts or other evidence of the purchase or sale.
(d) copies of all insurance policies as required in the Act.
(e) copies of leasing or rental records of any motor vehicle which is intended for sale or actually sold, including mileage records, the names and addresses of all persons who have rented or leased the vehicle, rental or lease contracts, vehicle identification numbers, and damage repair records.
(f) records reflecting any repairs made to any motor vehicle by the licensee.
(g) copies of all applications for motor vehicle titles.
(h) all sales tax records as required by law.
(i) a copy of the bond required by the Act.
(j) records of all vehicles or vehicle bodies disposed of by licensee, including its description, vehicle identification number, date of disposition, and name, address, and driver's license or social security number of the person to whom it was disposed.