Subject 590-7-6 CERTIFICATION OF DOCUMENTS
|(1)||The Commissioner shall provide certified copies of any document, instrument, data, or paper relating to a corporation as available on the automated database, microfilm files or other records maintained by the Commissioner.|
|(2)||The Commissioner is authorized to establish and impose minimum fees for the production and mailing of documents requested herein.|
|(3)||The Commissioner shall publish and maintain a schedule of all fees and charges for documents and services provided. Service charges may only be changed by the posting by the Commissioner of such changes in the public access area of the Division offices for a minimum of thirty (30) days prior to such changes being effective.|
|(4)||Expedited processing of certificates may be obtained by submitting a request for expedited processing. The request for expedited processing must be accompanied by the payment of the fee published in the fee schedule maintained by the Commissioner. For expedited processing requests submitted to the Division by mail, the expedited processing fee shall be paid by money order, certified check, or cashier's check. For expedited processing requests hand-delivered to the Division, the expedited processing fee shall be paid by money order, certified check, or cashier's check, or by a credit card accepted by the Division. For expedited processing requests electronically transmitted to the Division, the expedited processing fee shall be paid by a credit card accepted by the Division. In the event expedited service is authorized, the documents, if available, and the certificate will be prepared and furnished immediately to the person making such request.|
|(1)||The Commissioner may accept, but is not required to accept, telephone or electronic requests for copies of documents and the certification of such documents.|
|(2)|| The applicant will
be informed whether the requested documents are available based on the
information contained in the automated database. All documents regarding
foreign corporations must be requested from the state in which the foreign
corporation was originally incorporated ("home state") except the following
documents if such information or document is on file with the Commissioner:
|(3)||If the documents appear to be available, the applicant may place an order to have the documents prepared. Out of state applicants are required to file a written request and pay the fees in advance, unless arrangements have been previously approved for invoicing charges for services.|
|(4)||The order will be reviewed to determine if copies and certificates can be prepared as requested, based on information contained in the automated database, the microfilm files, and the other records maintained by the Commissioner.|
|(5)||After review by an examiner, the request will be processed, and the documents and an invoice of charges will be forwarded to the person placing the order.|
|(6)||The Commissioner may provide for requesting documents and certificates by means of direct electronic input. The use of direct electronic input shall be accomplished in accordance with standards and procedures published by the Commissioner for such purpose. The Commissioner may establish minimum fees for such requests and provide for electronic funds transfer for the payment of such fees.|
All invoices for certificates and copies are due immediately upon receipt. Failure to pay the invoice may result in the invoice being referred for collection and in future payment being accepted only if submitted by cash, cashier's check or United States Postal money order.
If a written request is made, the Commissioner will provide a certificate of corporate history. A cost reimbursement will be assessed and will be based on the amount of research time needed to prepare the certificate. The minimum charge for a complete historic research and the production of documents and certificates shall be published in the fee schedule published and maintained by the Commissioner.
The Commissioner shall provide certificates as authorized by the Code and the rules promulgated thereunder. Charges for such certificates and services shall be those published in the fee schedule maintained by the Commissioner. Said certificates and documents may be requested in written form, electronic form or by telephonic means.