Subject 590-7-4 CORPORATE ANNUAL REGISTRATION
It is the responsibility of the Division of Business Services and Regulation to promptly process and record the filing of annual registrations pursuant to the Code.
A newly formed domestic or newly qualified foreign corporation shall file an annual registration on a form provided by the Commissioner and shall pay the fee required by the Code within 90 days after its articles of incorporation are filed or become effective. If the articles of incorporation are delivered for filing subsequent to October 1, the initial annual registration shall be filed between January 1 and April 1 of the year next succeeding the calendar year in which the certificate of incorporation is issued. A certificate of existence for the newly formed corporation may be issued by the Commissioner from the date of incorporation until the date that the 90 day initial annual registration is due to be filed.
|(1)||Each corporation that is on file with the Secretary of State and registered to do business in this state shall, between January 1 and April 1 of each year, file an annual registration with the Commissioner. This annual registration must be on forms provided by the Commissioner and shall include the payment of the fee and penalties set forth in the Code and fee schedule maintained by the Commissioner. The Commissioner may provide for the electronic filing of annual registrations.|
|(2)||The annual registration is due as of January 1 of any calendar year in which a corporation exists or is qualified to transact business in the State of Georgia. The annual registration may be paid between January 1 and April 1 of said calendar year.|
|(3)||Any corporation that applies for voluntary dissolution, withdrawal, or merger out of existence between January 1 and April 1 of any year must file an annual registration for that calendar year and pay the required fee as stated in Rule 590-7-7-.01.|
The Commissioner may designate a depository for receipt of annual registration filings and fees on an annual basis, in accordance with the lockbox criteria developed and administered by the Department of Administrative Services (DOAS). The depository may perform certain ministerial services on behalf of the Commissioner in order to fulfill the lockbox functions as set forth by DOAS and these Rules. The selected depository shall enter into an agreement with the Commissioner that any goods and services provided the Division under the agreement will be subject to appropriate purchasing procedures and any relevant state laws.
The Division shall furnish the depository a computer tape prepared by DOAS that contains the appropriate data to generate the annual registration notices.
|(1)||Form. The Commissioner shall design the annual registration form with the depository. This form must be functional and contain specific filing instructions.|
|(2)||Distribution. The Commissioner or his agent shall prepare and send the annual registration notices to registered corporations.|
|(3)||Notification. All active corporations on file with the Secretary of State will be sent an annual registration notification as soon as possible after January 1 of each year. Annual registration notices may be sent by mail or by electronic methods, such as email. Annual registration notices will not be forwarded to those corporations that have been dissolved, withdrawn or revoked.|
The Commissioner or his agent shall receive and process the incoming annual registrations.
The Division may update the annual registration data or employ the services of an outside contractor to update the annual registration data. If the form is not properly signed the Commissioner is authorized to accept the filing and allow the signature on the check used to pay the fee to verify the existence of the facts on the form. Unless otherwise indicated, the signature on the annual registration form shall be deemed to be the signature of an authorized corporate officer. The Secretary of State is authorized to enter into a contract or agreement to provide for the updating of annual registration information.
The Commissioner shall maintain all filed annual registrations for a period of five (5) years.
A corporation that is on file with the Secretary of State or authorized to transact business in this State that fails to file its annual registration with the correct fee may be subjected to administrative dissolution or revocation in accordance with the provisions of Title 14 of the Official Code of Georgia Annotated.
The Commissioner may extend the time of filing of the annual registration if he determines that it is in the public interest to do so and if additional time is needed to complete the updating of the corporate information and payment records of the corporation. In the event an order is issued setting forth such extension, the Commissioner is authorized to issue certificates of existence on those corporations that are current through the preceding year.