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Chapter 195-6 MEDICAL SCHOOL OPERATING GRANTS

Rule 195-6-.01 General Definitions

(1) "Medical School" is a four year program leading to the M.D. or D.O. degree which will prepare its graduates to enter and complete graduate medical education, to qualify for licensure, to provide competent medical care, and to have the educational background necessary for continued learning.
(2) "Liaison Committee on Medical Education" is the body established to accredit programs in medical education leading to the M.D. degree in the United States and territories and, in cooperation with the Committee on Accreditation of Canadian Medical Schools (CACMS), in Canada.
(3) "Accredited" means a medical school has met the national standards set forth by the Liaison Committee on Medical Education.
(4) "Student" is an individual enrolled in a program of medical education leading to the M.D. degree.
(5) "Primary Care and Core Specialty Disciplines" are family medicine, internal medicine, pediatrics, obstetrics/gynecology, emergency medicine, psychiatry and general surgery.
(6) "Medically Underserved" are those geographic areas of the state in which the Board determines that there will be a shortage of physicians.
(7) "Primary Care and Core Specialty Graduates" is the sum of all graduates from the medical school initially enrolled in primary care or core specialty residency programs during the five year period specified in the Agreement each year.
(8) "Primary Care and Core Specialty Residency Programs" are ACGME accredited graduate medical education programs in Family Medicine, Internal Medicine (Categorical), Obstetrics/Gynecology, General Surgery, Psychiatry, Pediatrics (Categorical), Emergency Medicine, Internal Medicine/Pediatrics, or an ACGME recognized graduate medical education program in Internal Medicine/Preventive Medicine, or Internal Medicine/Family Medicine.
(9) "Initially enrolled" is the first graduate medical education program the physician is enrolled in following the award of the Doctor of Medicine degree.
(10) "Total Graduates" is the sum of all graduates receiving the Doctor of Medicine Degree from the medicine school during the five year period specified in the Agreement each year. Graduates who did not enter a graduate medical education program after receiving their medical degree shall be subtracted from the Total Graduates.
(11) "Primary Care and Core Specialty Enrollment Rate" the quotient of primary care and core specialty graduates divided by the total graduates.

Rule 195-6-.02 Medical School Operating Grants

(1) For the annual provision of medical school operating grants to certain designated medical schools, the Board requires the following conditions be met:
(a) Maintenance of accreditation of School by the Liaison Committee on Medical Education;
(b) Compliance with all Board guidelines, rules and regulations;
(c) Submission of all reports, budgets, and such other documentation as may be reasonably required by the Board and/or outlined in the Georgia Board of Health Care Workforce Report Guidelines:
1. Annual Financial Questionnaire. The School shall provide a copy of the most recent submission of the Association of American Medical Colleges (AAMC) Annual Financial Questionnaire by January 10th of each fiscal year.
(d) Development and maintenance of procedures to encourage students to enter primary care specialties and to establish practice in areas of Georgia where unmet need exists for primary care physicians; and collaborate to maximize state resources, where appropriate, to carry out said activities.
(2) Payment Process. Based on reports submitted by the medical school, the Board shall authorize disbursement of Medical School Operating Grants in monthly installments unless otherwise determined that the disbursement should be paid other than in monthly installments.
(a) The school shall provide quarterly reports of students, by year, including social security numbers (only required for 1st quarter report) and the permanent addresses of the students. The report providing for 3rd and 4th year students shall be submitted by August 10th of each year and the report providing for 1st and 2nd years students shall be submitted by September 1st of each year.
(b) The School shall provide, upon graduation, a list verifying the students' specialty selection and location of residency training.
(3) State Audit. The Medical School shall be subject to an audit of the financial records relating to the Medical School Operating Grant upon request of the Board or other duly authorized officer or employee of the State of Georgia. For this purpose, the Medical School shall:
(a) Maintain for three (3) years after receipt of the Grant all directly pertinent books, documents, papers, and records involving related transactions;
(b) To account for the State funds received through the Medical School Operating Grant in the next "Certified Independent Auditors Report" or in "Audited Financial Statements" of the Medical School and/or Parent University using an agreed upon methodology; and
(c) Retain sufficient records for the conduct of an audit for any year for which payments are in dispute until such dispute is resolved; and
(d) Be subject to reduction in payment of the Medical School Operating Grant based on the findings of a state audit disallowing any previous such payments.
(4) Practice Location of Graduates. The Medical School shall submit a report to the Board indicating the practice location of each graduate to assist the Board in evaluating the effectiveness of the Program in meeting the need for primary care and other core specialty physicians in Georgia.
(5) Primary Care and Core Specialty Enrollment Rate: The Primary Care and Core Specialty Enrollment Rate will be monitored by the Board for five (5) years from date of graduation. In the event the Primary Care and Core Specialty Enrollment Rate should fall below an acceptable number over any five (5) consecutive year period, the Board shall have the authority to adjust the payment to the School. The acceptable rate will be determined by the Board from time to time and set forth in the Agreement between the Board and the School.