GA - GAC
Rules and Regulations of the State of Georgia
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Subject 590-9-7 CERTIFICATION OF DOCUMENTS

Rule 590-9-7-.01 Certificates

(1) The Secretary of State shall provide certified copies of any public record relating to a charitable organization, paid solicitor, or solicitor agent as available on the automated database, microfilm files or other records maintained by the Secretary of State.
(2) The Secretary of State is authorized to establish and impose minimum fees for the production and mailing of requested documents, provided, however, that those fees do not exceed the limits set by OCGA § 50-18-71(a).
(3) The Secretary of State shall publish and maintain a schedule of all fees and charges for documents and services provided. Service charges may only be changed by the posting by the Secretary of State of such changes in the public access area of the Division offices for a minimum of thirty (30) days prior to such changes being effective.
(4) Expedited processing certificates may be obtained by submitting a written request explaining why such expedited processing is necessary and appropriate. The request for expedited processing must be accompanied by the payment of the fee published in the fee schedule maintained by the Secretary of State. In the event expedited service is authorized, the documents, if available, and the certificate will be prepared and furnished immediately to the person making such request.

Rule 590-9-7-.02 Requets for Information

(1) The person making the request will be informed whether the requested documents are available based on the information contained in the automated database.
(2) If the documents appear to be available, the person making the request may place an order to have the documents prepared.
(3) The request will be reviewed to determine if copies and certificates can be prepared, based on information contained in the automated database, the microfilm files, and the other records maintained by the Secretary of State.
(4) After review, the request will be processed, and the documents and an invoice of charges will be forwarded to the person placing the order.
(5) The Secretary of State may provide for requesting documents and certificates by means of direct electronic input. The use of direct electronic input shall be accomplished in accordance with standards and procedures published by the Secretary of State for such purpose. The Secretary of State may establish minimum fees for such requests and provide for electronic funds transfer for the payment of such fees.

Rule 590-9-7-.03 Payment of Charges

All invoices for certificates and copies are due immediately upon receipt. Failure to pay the invoice may result in the invoice being referred for collection.

Rule 590-9-7-.04 Forms of Certificates

The Secretary of State shall provide the following certificates. Charges for such certificates and services shall be those published in the fee schedule maintained by the Secretary of State. Said forms may be requested in written form, electronic form or by telephonic means:

(a) Certificate of Compliance. This document certifies that the registrant is properly registered and such certificate will be promptly mailed to the person requesting the certificate. Pickup service is not available unless expedited processing is requested and approved.
(b) Certificate of Search. This document certifies that the Secretary of State can find no record of the registrant and such certificate will be promptly mailed to the person requesting the certificate. Pickup service is not available unless expedited processing is requested and approved.
(c) Certificate of Noncompliance. This certificate sets forth the fact of noncompliance by the registrant with the filing requirements of the Act and such certificate will be promptly mailed to the person requesting the certificate. Pickup service is not available unless expedited processing is requested and approved.
(d) Certified Copies of other documents. This document certifies documents filed with the Secretary of State and such certificate will be promptly mailed to the person requesting the certificate. Pickup service is not available unless expedited processing is requested and approved. Expedited service may only be available if the registrant's documents are on file in the Division. If documents have been transferred to the State Records Center, additional time will be necessary to retrieve the documents for processing.
(e) Special research request. Special certificates (long form) will be prepared and issued if a detailed request is made to the Secretary of State in writing. The staff will not interpret legal documents but will provide certificates of filings, names and dates. Pickup service is not available unless expedited processing is requested and approved.